Never miss
a customer
again.
Aiventra answers every inbound call in your brand voice, books appointments in real time, and escalates emergencies — 24 / 7, with zero hold time and zero missed revenue.
Alex · Aiventra AI
● Live call · 0:38
Booked · Sara Chen
Thu 10:00 AM · Cleaning (45m)
Trusted by service businesses across every industry
Features
Everything a great receptionist does.
Without the schedule.
Designed for service businesses where every missed call is a missed customer.
Aiventra AI · Alex
Oakwood Dental
+1 (302) 208-6284
Never miss a call
Twilio + Vapi answer every inbound call within one ring, around the clock, with your full knowledge base ready.
HIPAA-ready
Per-workspace HIPAA mode disables transcript storage and redacts PII from all logs.
Caller said:
“Hola, quiero una cita…”
Multi-language
Auto-detects the caller's language and responds in English, Spanish, or French.
Instant setup
Provision a number, paste your FAQs, connect Google Calendar. Live in under 15 minutes.
Live analytics
Real-time call logs, booking rates, escalation triggers, and resolution rates — all in one dashboard.
Trigger phrase detected
“I need to speak to a person”
SMS → Dr. Chen
⚡ Urgent: Michael T. needs callback now
Smart escalation
Trigger phrases instantly transfer the call to a human with real-time team notification.
Booked · Thu May 15 · 2:30 PM
45 min · Teeth Cleaning · Invite sent
Books in real time
Live Google Calendar lookup. Buffer time, working hours, and double-booking rules enforced server-side.
Voice + SMS
Same assistant handles voice and SMS. Confirmations, reminders, and follow-ups go out automatically.
The Call Journey
One call. Five seconds. Customer booked.
From ring to confirmed appointment — fully automated, zero staff required.
Step 01
Caller rings your number
Your Twilio number is always live. The AI answers in under one second — every time, day or night, holiday or not.
Step 02
Greets in your brand voice
Custom greeting, your business name, your tone. Sounds human. Speaks the caller's language automatically.
Step 03
Qualifies & captures intent
Understands what the caller needs, answers FAQs from your knowledge base, and captures lead info in natural conversation.
Step 04
Books in your calendar
Checks real-time availability, respects buffer times and working hours, adds a Google Calendar invite, and sends confirmation.
Step 05
You see everything
Full call transcript, recording, and booking details appear in your dashboard instantly. Escalations ping your team right away.
Interactive Demo
Watch the AI in
action — live.
Click below to simulate a real inbound call. The AI greets, qualifies, and books — exactly as it does for your customers.
Alex · Aiventra AI
● Ready · Oakwood Dental · +1 (302) 208-6284
Live Dashboard
WaitingContact Captured
Event Log
Awaiting booking…
Slot not yet selected
Simulated demo — real agents respond identically using your business knowledge base.
Customer stories
Businesses that never
miss a call anymore.
Thousands of service businesses turned missed calls into booked appointments.
“We used to miss 30% of calls during busy hours. Since switching to Aiventra every single call is answered — even at 2 AM. Bookings up 40% in the first month.”
Dr. Sarah Kim
Owner · Bright Smile Dental
“Our clients call expecting someone professional. Alex handles intake exactly how we trained it — calm, thorough, never puts anyone on hold.”
Marcus Reyes
Managing Partner · Reyes & Associates Law
“HIPAA compliance was our biggest worry. The mode works exactly as advertised — no transcripts, no PII in logs. Our compliance officer approved it in under a day.”
Priya Sharma
Practice Manager · NovaCare Medical Group
“Emergency calls at midnight used to go to voicemail. Now Aiventra answers, books the slot, and texts me instantly. Paid for itself in week one.”
James Thornton
Founder · BlueSky HVAC Services
“We used to miss 30% of calls during busy hours. Since switching to Aiventra every single call is answered — even at 2 AM. Bookings up 40% in the first month.”
Dr. Sarah Kim
Owner · Bright Smile Dental
“Our clients call expecting someone professional. Alex handles intake exactly how we trained it — calm, thorough, never puts anyone on hold.”
Marcus Reyes
Managing Partner · Reyes & Associates Law
“HIPAA compliance was our biggest worry. The mode works exactly as advertised — no transcripts, no PII in logs. Our compliance officer approved it in under a day.”
Priya Sharma
Practice Manager · NovaCare Medical Group
“Emergency calls at midnight used to go to voicemail. Now Aiventra answers, books the slot, and texts me instantly. Paid for itself in week one.”
James Thornton
Founder · BlueSky HVAC Services
“We used to miss 30% of calls during busy hours. Since switching to Aiventra every single call is answered — even at 2 AM. Bookings up 40% in the first month.”
Dr. Sarah Kim
Owner · Bright Smile Dental
“Our clients call expecting someone professional. Alex handles intake exactly how we trained it — calm, thorough, never puts anyone on hold.”
Marcus Reyes
Managing Partner · Reyes & Associates Law
“HIPAA compliance was our biggest worry. The mode works exactly as advertised — no transcripts, no PII in logs. Our compliance officer approved it in under a day.”
Priya Sharma
Practice Manager · NovaCare Medical Group
“Emergency calls at midnight used to go to voicemail. Now Aiventra answers, books the slot, and texts me instantly. Paid for itself in week one.”
James Thornton
Founder · BlueSky HVAC Services
“We used to miss 30% of calls during busy hours. Since switching to Aiventra every single call is answered — even at 2 AM. Bookings up 40% in the first month.”
Dr. Sarah Kim
Owner · Bright Smile Dental
“Our clients call expecting someone professional. Alex handles intake exactly how we trained it — calm, thorough, never puts anyone on hold.”
Marcus Reyes
Managing Partner · Reyes & Associates Law
“HIPAA compliance was our biggest worry. The mode works exactly as advertised — no transcripts, no PII in logs. Our compliance officer approved it in under a day.”
Priya Sharma
Practice Manager · NovaCare Medical Group
“Emergency calls at midnight used to go to voicemail. Now Aiventra answers, books the slot, and texts me instantly. Paid for itself in week one.”
James Thornton
Founder · BlueSky HVAC Services
“3 locations, one AI assistant handling them all. Setup took 12 minutes and Google Calendar sync is flawless. Game changer for a small team.”
Lisa Chen
Director of Operations · FitLife Studios
“Customers keep saying 'your receptionist is always so helpful.' They have no idea it's AI. That's the best compliment I could ask for.”
Tom Wallace
Owner · AutoPro Service Center
“Appointment no-shows dropped 22% since the AI started sending automatic reminders. The ROI is honestly ridiculous for what we pay.”
Rachel Nguyen
Practice Owner · ClearSight Optometry
“Every missed call in real estate is a missed listing. Aiventra captures and qualifies leads even when I'm out showing properties.”
Derek Osei
Co-Founder · Prestige Realty Group
“3 locations, one AI assistant handling them all. Setup took 12 minutes and Google Calendar sync is flawless. Game changer for a small team.”
Lisa Chen
Director of Operations · FitLife Studios
“Customers keep saying 'your receptionist is always so helpful.' They have no idea it's AI. That's the best compliment I could ask for.”
Tom Wallace
Owner · AutoPro Service Center
“Appointment no-shows dropped 22% since the AI started sending automatic reminders. The ROI is honestly ridiculous for what we pay.”
Rachel Nguyen
Practice Owner · ClearSight Optometry
“Every missed call in real estate is a missed listing. Aiventra captures and qualifies leads even when I'm out showing properties.”
Derek Osei
Co-Founder · Prestige Realty Group
“3 locations, one AI assistant handling them all. Setup took 12 minutes and Google Calendar sync is flawless. Game changer for a small team.”
Lisa Chen
Director of Operations · FitLife Studios
“Customers keep saying 'your receptionist is always so helpful.' They have no idea it's AI. That's the best compliment I could ask for.”
Tom Wallace
Owner · AutoPro Service Center
“Appointment no-shows dropped 22% since the AI started sending automatic reminders. The ROI is honestly ridiculous for what we pay.”
Rachel Nguyen
Practice Owner · ClearSight Optometry
“Every missed call in real estate is a missed listing. Aiventra captures and qualifies leads even when I'm out showing properties.”
Derek Osei
Co-Founder · Prestige Realty Group
“3 locations, one AI assistant handling them all. Setup took 12 minutes and Google Calendar sync is flawless. Game changer for a small team.”
Lisa Chen
Director of Operations · FitLife Studios
“Customers keep saying 'your receptionist is always so helpful.' They have no idea it's AI. That's the best compliment I could ask for.”
Tom Wallace
Owner · AutoPro Service Center
“Appointment no-shows dropped 22% since the AI started sending automatic reminders. The ROI is honestly ridiculous for what we pay.”
Rachel Nguyen
Practice Owner · ClearSight Optometry
“Every missed call in real estate is a missed listing. Aiventra captures and qualifies leads even when I'm out showing properties.”
Derek Osei
Co-Founder · Prestige Realty Group
“The bilingual support is phenomenal. Half our patients speak Spanish and the AI switches seamlessly — it's like having two receptionists for the price of none.”
Amelia Brooks
Office Manager · Apex Orthodontics
“I was skeptical about AI for trades work. But it handles dispatch questions and booking perfectly. Saved me from hiring another full-time person.”
Carlos Mendez
Owner · MC Plumbing & Drain
“Sensitive work requires a careful tone. Aiventra matches our warm, professional voice exactly. Clients have absolutely no complaints.”
Sophie Laurent
Practice Director · Willow Creek Therapy
“200+ calls a day during peak season. This is the only solution that scales without adding headcount. We've saved over $60k this year alone.”
Nathan Park
GM · Summit Sports Medicine
“The bilingual support is phenomenal. Half our patients speak Spanish and the AI switches seamlessly — it's like having two receptionists for the price of none.”
Amelia Brooks
Office Manager · Apex Orthodontics
“I was skeptical about AI for trades work. But it handles dispatch questions and booking perfectly. Saved me from hiring another full-time person.”
Carlos Mendez
Owner · MC Plumbing & Drain
“Sensitive work requires a careful tone. Aiventra matches our warm, professional voice exactly. Clients have absolutely no complaints.”
Sophie Laurent
Practice Director · Willow Creek Therapy
“200+ calls a day during peak season. This is the only solution that scales without adding headcount. We've saved over $60k this year alone.”
Nathan Park
GM · Summit Sports Medicine
“The bilingual support is phenomenal. Half our patients speak Spanish and the AI switches seamlessly — it's like having two receptionists for the price of none.”
Amelia Brooks
Office Manager · Apex Orthodontics
“I was skeptical about AI for trades work. But it handles dispatch questions and booking perfectly. Saved me from hiring another full-time person.”
Carlos Mendez
Owner · MC Plumbing & Drain
“Sensitive work requires a careful tone. Aiventra matches our warm, professional voice exactly. Clients have absolutely no complaints.”
Sophie Laurent
Practice Director · Willow Creek Therapy
“200+ calls a day during peak season. This is the only solution that scales without adding headcount. We've saved over $60k this year alone.”
Nathan Park
GM · Summit Sports Medicine
“The bilingual support is phenomenal. Half our patients speak Spanish and the AI switches seamlessly — it's like having two receptionists for the price of none.”
Amelia Brooks
Office Manager · Apex Orthodontics
“I was skeptical about AI for trades work. But it handles dispatch questions and booking perfectly. Saved me from hiring another full-time person.”
Carlos Mendez
Owner · MC Plumbing & Drain
“Sensitive work requires a careful tone. Aiventra matches our warm, professional voice exactly. Clients have absolutely no complaints.”
Sophie Laurent
Practice Director · Willow Creek Therapy
“200+ calls a day during peak season. This is the only solution that scales without adding headcount. We've saved over $60k this year alone.”
Nathan Park
GM · Summit Sports Medicine
Case Study
How Bright Smile Dental went from 34% missed calls to zero.
A 3-dentist practice in Austin, TX was losing patients to missed calls and voicemail. Within 8 minutes of setup, Aiventra answered every call. Within 60 days, monthly bookings were up 41%.
Bright Smile Dental
Family dental practice · 3 dentists · Austin, TX · Est. 2016
3
Dentists
80+
Daily calls
8 min
Setup time
The Problem
34% of calls went to voicemail
During peak hours (9–11 AM and 3–5 PM), the front desk team was overwhelmed. Calls stacked up, most got voicemail, and most voicemails were never returned.
After-hours = zero coverage
The practice closed at 6 PM. Any patient calling after hours — including people with urgent questions or those who could only call after work — heard a recorded message and left.
$6,200/month in front-desk labour
Two full-time receptionists handled phones, scheduling, reminders, and FAQs. Despite the cost, coverage was still inconsistent and errors in the booking system caused double-bookings.
The AI Solution
Provisioned a dedicated line in 8 minutes
A new Twilio number was added and Aiventra was live. No hardware, no vendor calls, no IT department required.
Knowledge base loaded from existing FAQs
Pricing, insurance accepted, parking directions, doctor bios, and procedure prep instructions — all pasted into the assistant config. The AI knew everything on day one.
Google Calendar sync enabled
Aiventra checked real-time availability across all three dentists, respected buffer times between appointments, and booked directly — no double-booking possible.
HIPAA mode activated, escalation wired
Transcripts are never stored. PII is scrubbed from logs. Any patient mentioning a dental emergency is transferred instantly to the on-call line — no delay, no voicemail.
The Results
90-day rollout timeline
Aiventra live on main practice line. Staff retrained on dashboard.
After-hours calls answered autonomously for the first time. 23 bookings captured overnight.
Bookings up 28%. One receptionist redeployed to in-practice patient care.
Google Calendar conflicts: zero. Double-bookings: zero. Cancellation rate down 18%.
Second receptionist role restructured. Practice operating at lower cost, higher throughput.
Dr. Sarah Kim
Owner · Bright Smile Dental
“We used to miss 30% of calls during busy hours. Since switching to Aiventra, every single call is answered — even at 2 AM. Our bookings went up 41% in the first two months, and I've been able to redeploy one of my receptionists to actual patient care instead of phone duty. The ROI was obvious by week two.”
Ready to see results like Bright Smile Dental?
Start free — live in 15 minutesNow on your website, too.
AI chat that actually books.
Give every client an AI chat widget for their website. Visitors ask questions, pick a slot, and get booked — all without leaving the page. Powered by the same knowledge base as the voice receptionist.
Aria
Bright Smile Dental · Online
Powered by Aiventra
Works on any website
WordPress, Webflow, Squarespace, custom HTML — one line of code.
Real-time availability
Pulls live slots from your Google Calendar. No double-bookings.
Completes the booking
Creates the appointment and customer record — no staff needed.
Your brand, your data
Powered by your knowledge base. Each client's widget is fully isolated.
<!-- Paste before </body> --> <script src="aiventra.ai/api/widget/…/loader.js" async></script>
1 line
of code to embed
No developer needed
< 1s
widget load time
Lightweight async script
24/7
AI available on your site
Never offline, never slow
Who it's for
Built for every service business
If your business depends on inbound calls, Aiventra pays for itself with the first booked appointment.
Medical & Dental
Patient intake, appointment scheduling, prescription refill requests — handled 24/7 with HIPAA compliance built in.
Salons & Spas
Never miss a booking again. Aiventra fills your chair while you focus on the client in front of you.
Legal & Consulting
Qualify leads, schedule consultations, and capture case details — before a paralegal ever picks up.
Financial Services
Schedule advisor calls, capture prospect info, and route urgent queries — compliant, logged, automated.
Real Estate
Qualify buyers and sellers, schedule showings, follow up on leads — even when you're at a closing.
Home Services
HVAC, plumbing, landscaping — book estimates and service calls day or night so no job slips through.
Pricing
Simple, transparent pricing
Start free. Upgrade as you grow. Overage at $0.05 / extra minute.
Starter
Try every feature free. No credit card required.
Growth
For growing businesses that can't afford to miss a call.
Pro
Full power for high-volume and compliance-first teams.
FAQ
Questions answered
How long does it take to set up?
Under 15 minutes. Sign up, describe your business, paste your FAQs, connect Google Calendar, and provision a Twilio number — then you're live. No engineers required.
Do I need a Twilio account?
Yes — you'll connect your own Twilio account or provision a new number directly from the Aiventra dashboard. This keeps your number portable and gives you full ownership of your call data.
What happens if the AI can't answer a question?
The assistant is trained on your knowledge base. If a caller asks something outside that scope, the AI gracefully acknowledges it and offers to transfer to a human or take a callback — your choice.
Can the AI handle appointment cancellations and reschedules?
Yes. The assistant can check existing bookings, cancel them, and find a new slot — all while the caller is on the line. Changes sync instantly to Google Calendar.
Is my call data secure?
All data is encrypted at rest and in transit. You can enable HIPAA mode per workspace, which disables transcript storage and redacts PII from logs. We are SOC 2 Type II compliant.
What languages does Aiventra support?
English, Spanish, and French are fully supported today. The assistant auto-detects the caller's language and responds accordingly. More languages are on the roadmap.
Can I use my existing phone number?
Yes — you can port an existing Twilio number or configure call forwarding from any carrier to route inbound calls through Aiventra.
What's included in the free plan?
The free Starter plan includes 100 minutes per month, one AI assistant, Google Calendar integration, and full call transcripts. No credit card required to start.
Your next customer is calling right now.
Every unanswered call is a lost booking. Let Aiventra handle them while you focus on delivering great service.